Skip to main content

Best file syncing solutions in 2021

glasses on Mac keyboard, showing various apps along toolbar
(Image credit: Photo by Kevin Ku from Pexels)

Collaboration is the beating heart of many businesses today, and relies on files being properly synced between team members’ devices, seamlessly and instantly. The best file syncing solutions have a variety of features to help your business keep its projects — and team members — in sync. 

File syncing can be complicated, and if it’s not done properly, it can result in multiple file versions, data sprawl, and even security threats, as employees resort to individual, non-compliant solutions that simply work better than your current approach. 

On the other hand, when properly managed with the right application, file syncing enables teams to be more productive, helps save time and costs, and even helps keep your data safe. Many of the best cloud storage solutions and the best file sharing apps also offer file syncing, and we’ve scoured the web to create this list of the best file syncing solutions to help keep your business running smoothly. 

Make sure to check out this exclusive cloud storage and VPN deal:

Get Backblaze for free with every ExpressVPN purchase
ExpressVPN, Tom’s Guide’s #1 VPN provider, is offering free unlimited cloud backup with Backblaze for a whole year with its annual subscription. Get secure, business-grade online backup for everyone alongside top VPN protection, no strings attached.
View Deal

The best file syncing providers right now

Google File Stream's homepage

Simple syncing for individuals and teams (Image credit: Google)

1. Google Drive (Google File Stream)

A simple, well-known solution

Specifications
Third-party cloud support: No
Conflict resolution: Limited
Version history: Yes
Reasons to buy
+Works seamlessly with Google Workspace+Plenty of third-party integrations
Reasons to avoid
-No password or expiry sharing

Google Drive almost needs no introduction: thanks to the popularity and widespread adoption of Google Workspace, it’s one of the most widely used file-sharing platforms on the planet. However, many users are unaware that Google Drive can also be synced directly to your hard drive, thanks to Google Backup and Sync and, for Google Workspace, Drive File Stream.

Backup and Sync is free for all users with a Google account, and does just what it says: synchronizes files between Google Drive and selected folders on your hard drive. Drive File Stream creates a virtual drive on your computer, and includes business collaboration features like syncing individual files, or seeing who’s currently editing a document.

Businesses who already use Google Workspace and are looking for a simple solution may find what they need here, but it’s definitely one of the more bare-bones approaches, lacking some of the advanced sync features of other solutions on this list like version history or user management.

Learn more about the platform in our Google Drive review.

Dropbox's homepage

A well-known brand with innovative features (Image credit: Dropbox)

2. Dropbox

An industry leader in file sync

Specifications
Third-party cloud support: Yes
Conflict resolution: Yes
Version history: 180 days
Reasons to buy
+Priority phone and chat support+Innovative business features
Reasons to avoid
-Expensive-Less secure (no private keys)

Dropbox is another popular backup and sync solution which has made great strides in providing a robust yet simple business solution. However, plans start at $12 per user a month, so it’s not the cheapest solution on this list. 

The Team plan includes an admin login to manage multiple users and teams, with audit log and granular sharing permissions. File transfers are secured with 256-bit AES (Advanced Encryption Standard) and SSL/TLS (Secure Sockets Layer/Transport Layer Security) encryption, although encryption keys are held by Dropbox. 

There are some clever innovations at work here, too. LAN syncing searches for files on local servers before the cloud, to speed up sharing, while Smart Sync enables you to see files without having to store them locally. 

All in all, Dropbox is a thoroughly tested, well-trusted, industry-leading solution, with plenty of business features to help your team get more done, faster. Our Dropbox Business review gives further details on the platform, while our Dropbox review discusses the personal version.

Egnyte's homepage

Industry-leading syncing features come complete with an Egnyte service (Image credit: EgnyteSync)

3. Egnyte Sync

Easy compliance with SEC, HIPAA, GDPR, and more

Specifications
Third-party cloud support: No
Conflict resolution: Yes
Version history: Yes
Reasons to buy
+Hybrid storage solutions+Automation features+Regulatory compliance
Reasons to avoid
-Complicated setup-Expensive

Egnyte is a file sync solution built for modern businesses, with a focus on risk and cost reduction for teams of all sizes. 

One of Egnyte’s core technologies is the Content Intelligence Engine, which automatically classifies your data to highlight risk, locate regulated or proprietary files, and easily identify data owners. 

You can rapidly scan for personally identifiable information (PII), to stay compliant with GDPR (the General Data Protection Regulation), CCPA (the California Consumer Privacy Act), and other regulations, and use pre-configured policies to ensure compliance with SEC (U.S. Securities and Exchange Commission), HIPAA (Health Insurance Portability and Accountability Act), and other industry standards. 

Automation is another big part of Egnyte’s appeal: pick up on and respond to unusual behavior, and automating file management, like archiving and deletion, data retention and legal holds, and privileging hot or cold storage. 

Businesses looking to lock-down compliance, eliminate data risks, and benefit from automation should definitely consider Egnyte, with plans starting at $10 per user a month. To learn more, read our comprehensive Egnyte review.

Microsoft OneDrive's homepage

Microsoft OneDrive is familiar and simple for Office users (Image credit: Microsoft)

4. Microsoft OneDrive for Business

A no-brainer for users of Microsoft Office

Specifications
Third-party cloud support: No
Conflict resolution: Yes
Version history: Yes
Reasons to buy
+Full Office integration+Inexpensive
Reasons to avoid
-Lacks some advanced features

If your business extensively uses Microsoft Office, you may find that OneDrive for Business is your best option. This is especially true now that Microsoft has released free, online versions of World, Excel, and Powerpoint, so that outside collaborators without Office can easily view and edit files.

Of course, OneDrive for Business works seamlessly with the Office apps, so finding your files, accessing version history, and conflict resolution all works flawlessly with Microsoft’s productivity suite. 

The OneDrive mobile app also stands out, seamlessly integrating with the suite’s other mobile apps, and includes a handy feature for scanning physical documents like whiteboards or business cards. 

If your business doesn’t use Microsoft Office, OneDrive’s appeal is greatly reduced. However, if you’re looking for simple, “it just works” file syncing for Office collaboration, look no further. Plans start at $5 and include Microsoft 365: read our OneDrive for Business review to find out more.

Sync.com's homepage

High-powered collaboration is offered by Sync.com (Image credit: Sync.com)

5. Sync.com

Superb team features at rock-bottom prices

Specifications
Third-party cloud support: No
Conflict resolution: Yes
Version history: Yes
Reasons to buy
+365-day version history+No file size limits
Reasons to avoid
-No monthly pricing

Sync.com is one of the most complete file-syncing solutions out there in terms of features, and has a great interface that’s intuitive and easy to use. As if that weren’t enough, it’s also one of the cheapest solutions out there, with business plans starting at just $5 per user a month. 

Sync.com was built with collaboration in mind. You can send and receive files to non-Sync users, and control access with passwords and expiry dates, making out-of-company collaborations a breeze. Activity logs let you know what’s going on with each of your shared files, while advanced version history makes it easy to retrieve deleted or changed files. 

It also integrates with popular apps like Microsoft Office and Adobe Creative Cloud. A central administrative account also makes it easy to add and remove employee accounts, reset passwords, see activity, and manage billing. 

In summation, Sync.com is an intuitive file-syncing solution with rock-bottom prices for businesses looking for something that “just works”. Our Sync.com review provides further details on what we made of the platform.

Syncplicity's homepage

Syncplicity offers robust security at low rates (Image credit: Syncplicity)

6. Syncplicity

Great for security-conscious businesses

Specifications
Third-party cloud support: No
Conflict resolution: Yes
Version history: Yes
Reasons to buy
+Hybrid cloud solutions available+Built for security (FedRAMP ready)
Reasons to avoid
-Complex setup

Syncplicity is a feature-rich file syncing solution for businesses of all sizes. Enterprise users especially will find a bevy of useful administrative features, including single sign-on access, file and folder tagging, hybrid cloud solutions, and 24/7 support. 

Where Syncplicity really shines, however, is in security. The architecture is built with zero-knowledge policies in mind, so Syncplicity never sees or has access to customer encryption keys. 

The software also supports group and user-based permissions, choice of server location (US or EU), and remote device wiping. Syncplicity meets FedRAMP (Federal Risk and Authorization Management Program) standards out of the box, and has more than a few US government clients. 

Pricing starts at $5 per user for businesses, although the best and most secure features are only available to Enterprise users, who should contact Syncplicity for a quote.

Resilio's homepage

Blazing-fast P2P file syncing comes with Resilio's service (Image credit: Resilio)

7. Resilio

Ideal for rapidly sharing large files

Specifications
Third-party cloud support: No
Conflict resolution: Yes
Version history: 30 days
Reasons to buy
+Super-fast P2P syncing; highly secure
Reasons to avoid
-Finicky conflict resolution-Limited version history

Resilio has a unique approach to file syncing, using peer-to-peer technology to instantly and directly share files between devices or users, without storing them on cloud servers. The company has its roots in BitTorrent, and thus has secure and lightning-fast P2P built right in. 

Because of this, it’s one of the fastest file-syncing solutions out there, and companies like Mercedes-Benz and VoiceBase have all praised its speed and reliability. Businesses that use and share large files will find it to be a big time-saver. It’s also highly secure, as transfers are encrypted and cannot be ready by third parties, including Resilio. 

All this would be enough to make Resilio a great product, but it’s also rich in business features: two-factor authentication, bidirectional real-time file and folder sync, one-time file sending, and more. Resilio works on Windows, Linux, macOS, NAS devices, iOS, and Android.

Pricing starts as low as $6 per user a month, although businesses looking to back up a server will need to opt for the Medium ($10 per user a month) or Large ($12 per user a month) plans.

Files.com's homepage

Bring everything together, in one app, with Files.com (Image credit: Files.com)

8. Files.com

For businesses with files on multiple clouds

Specifications
Third-party cloud support: Yes
Conflict resolution: Limited
Version history: Limited
Reasons to buy
+Wide third-party cloud integration+Branding and white-labeling
Reasons to avoid
-Limited instructions/knowledge base-Complicated set-up

Files.com is both an API and an app, enabling your business to integrate with third-party cloud vendors, including Google, Amazon, Microsoft, and others, via a wide variety of protocols: web, FTP, SFTP, WebDAV, etc. 

Accounts can be linked across services, so you can connect customers, vendors, and partners to your own accounts and to each other, with custom branding and white labeling for a seamless customer experience. 

If you’re just looking for simple file syncing, Files.com is probably too complex a solution. However, it’s one of the best we’ve found for securely linking multiple cloud solutions through multiple protocols and providing seamless cloud integration between a business and its customers. 

Citrix's homepage

Content collaboration from the king of DaaS - Citrix (Image credit: Citrix)

9. Citrix Content Collaboration

Best for virtual environments and desktops

Specifications
Third-party cloud support: Yes
Conflict resolution: Yes
Version history: Yes
Reasons to buy
+Sophisticated and secure+Seamless DaaS integration
Reasons to avoid
-Complex as a stand-alone sync solution

Citrix is a well-known name in the sphere of virtual machine and desktop as a service (DaaS), but it also has a robust backup and sync solution. Whether you choose to use Citrix’s advanced virtual services or not, Citrix provides robust file syncing with business-forward features. 

Citrix is built to work with hybrid architecture, so you can store files in the cloud or on premises, and access them with equal ease. Citrix also connects with third party solutions like OneDrive and Google Drive to seamlessly bring together all your files, and create a single point of access for employees.

Citrix will also help you better manage proprietary and regulated data, with auditing and activity tracking and logging. This also enables you to better protect sensitive data, and prevent users from accidentally (or intentionally) sharing a file they shouldn’t. 

While deployment can be somewhat complex, Citrix is built to work seamlessly with virtual environments, so if your business makes use of DaaS, it’s a strong contender. 

GoodSync's homepage

GoodSync offers powerful solutions for businesses (Image credit: Goodsync)

10. GoodSync

A household name in file syncing, with business solutions

Specifications
Third-party cloud support: Yes
Conflict resolution: Yes
Version history: Yes
Reasons to buy
+Easy setup+30-day trial
Reasons to avoid
-Expensive plans, especially for business tiers

GoodSync is a well-established file syncing solution, and is trusted by companies like Adobe and Lockheed Martin. Getting started is easy, with a step-by-step process to select files and folders and set up automated backup and sync functions. After that, the software takes care of everything.

GoodSync also has powerful solutions for businesses: GoodSync Workstation ($39.95 per device a year) and GoodSync Server ($499 per server a year), with backup and synchronization for Windows and macOS workstations, and Windows and Linux servers, respectively.

The software is feature-rich, including end-to-end encryption, version history, automated conflict resolution, and watched folders, although the pricing may not fit all budgets, its UI is dated, and it isn't clear if it offers zero-knowledge architecture. Read our GoodSync review to find out more.

Christian Rigg

Christian is a freelance writer and content project manager with over six years' experience writing and leading teams in finance and technology for some of the world's largest online publishers, including TechRadar and Tom's Guide.