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How to save a Word document as a PDF

How to save a Word document as a PDF
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It’s worth knowing how to save a Word document as a PDF, especially if you need to share your creations with contacts and colleagues. Unlike Word’s default DOCX file type, PDFs don’t require proprietary software to open without conversion. They’re also better suited for high-quality printing than DOCX files.

The good news is that saving Word documents as PDFs is no more difficult than saving them as DOCX. Just follow our guide below and you’ll be able to create your PDFs in seconds.

Because you can perform the entire process within Word, there’s no need for any file conversion software. You don’t even need your document to be saved in DOCX first, though it might be useful to keep a copy as backup since PDF files aren’t easily editable.

Either way, all you need is Microsoft Word, so just follow the steps below to start saving your documents as PDF files.

How to save a Word document as a PDF

1. In the top-left corner of Word, click “File.”

How to save a Word document as a PDF step 1: Click File

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2. Click “Save As.”

How to save a Word document as a PDF step 2: Click Save As

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3. Check the current save file location; you can find this up on the right, just above the file name and file type fields. If you’re happy saving to this folder, click the file type field and select “PDF (*.pdf)." Then, click “Save.”

How to save a Word document as a PDF step 3: Check save location, select PDF from drop-down file type list and click Save

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4. If you want to save your PDF to a different folder, or in a OneDrive cloud storage folder, first click on one of the “Other locations” options. You can also select “OneDrive – Personal," if you have an account already set up.

How to save a Word document as a PDF step 4: To change save folder, choose an Other Locations option

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5. Click “Browse” to save to a different folder on your PC. Navigate to your preferred folder, then click on the “Save as type” field and select “PDF.”

How to save a Word document as a PDF STEP 5: Click browse, open desired save folder then select PDF from drop-down file type list

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6. Click “Save.”

How to save a Word document as a PDF step 6: Click save

(Image credit: Future)

Once you save your Word document as a PDF, it should appear in whatever your default app for opening PDFs is. If you need to make amendments, you can always go back to the original Word document, make the changes then repeat the steps above to save it as a new PDF. Alternatively, with one of the best PDF editors you could tweak your new file directly.

For more Microsoft Word tips and tricks, be sure to check out our guides on how to sign a Word document, how to delete a page in Word and — if you want to go the other way — how to convert a PDF to Word. You can also learn how to convert a PDF to Excel.

James Archer

As Audio Editor, James covers headphones, speakers, soundbars and anything else that intentionally makes noise. His favorite musical genre is rock, despite once claiming the guitar is “too complicated” for humans to play. He plays bass instead.