Google yesterday (July 14) quietly added a powerful security and privacy feature to Google Drive. File "owners" now can prevent others from copying, printing or downloading any document, spreadsheet or presentation — even people with whom they've shared the file.
- Read our guide to the best cloud storage services
- How to choose a cloud storage and backup provider
- What is Amazon S3?
To enable this feature, which Google calls "Information Rights Management," you'll need to access Google Drive through a Web browser — it can't be turned on via a Google mobile app.
Here's how to turn on Information Rights Management in Google Drive:
1. Open or create a Google Drive document, spreadsheet or presentation.
2. Click the Share button in the upper right corner of the screen.
3. Click the Advanced button in the lower right corner of the resulting pop-up dialogue box.
4. Check the box labeled "Disable options to download, print, and copy for commenters and viewers".
5. Click the Save changes button.
6. Click Done.
Do you care whether anyone prints out your files? Let us know in the forums.
- 12 Computer Security Mistakes You're Probably Making
- 7 Easy Ways to Get Your Identity Stolen
- Best Antivirus